| 4-H Membership/Roles | Record Books | Financial Management | Adult participants | Scenarios |
|---|---|---|---|---|
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5-8 years old
What age group is a primary member?
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Record Books
This book is optional for 4-H Members to complete
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No, raffles cannot take place during 4-H sponsored events; it implies an endorsement of activities that are against our policies.
Can raffles occur at 4-H sponsored events?
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Volunteers may NOT sign contracts of any kind on behalf of UC, nor otherwise obligate the Regents of the University of California in any way.
Can a volunteer sign a contract of any kind on behalf of UC? This includes facility use etc..
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Yes an individual can donate unsolicited money. The 4-H program does not require a form for this. But you can share with them our 4-H TAX ID Number
Can an individual donate money to a 4-H Club?
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Youth who is least 11 and no more than 13 years old by December 31 of the program year.
What age group is an Intermediate 4-H Member?
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Annual Project Report (APR)
This document is used for specific project experiences and for youth to receive their achievement pin.
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4-H groups may NOT give cash contributions (i.e., cash or checks) to any group or organization outside of 4-H.
Can a club donate cash to another organization outside of 4-H?
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A chaperone is a 4-H adult volunteer at least twenty-one (21) years of age.
What is the minimum age requirement to be a chaperone?
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Participation in these shows should NOT be recorded as a 4-H experience or as an “Outside 4-H” experience. Events that do not comply with 4-H Policy may not be recorded in the Record Book at all.
Can a 4-H Member record their jackpot shows in their 4-H Record Book?
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Youth who must be at least 14 and no more than 19 years old by December 31 of the program year.
What age group is a Senior Member?
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Danish system
If Record books are judged, it must follow what judging system
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The signatures must be from two (2) unrelated individuals, of whom one can be a 4-H member and the other an adult volunteer. The signer may not be the same person as the payee. If the bank does not allow youth members to sign, then there should be two adult volunteers.
Who and how many check signers need to be present on a club check?
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4-H adult volunteers who do not annually reapply to continue as a 4-H adult volunteer are considered to have a break in service. This means they will need to complete the "new volunteer" requirements.
What is a "break in service" for an Adult Volunteer?
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Ask to see if someone in your club would be able to help translate to overcome that language barrier.
Paper enrollment forms can be found in both English & Spanish Contact the 4-H office for any help with translation or further assistance. Be sure to provide a warm, friendly environment where youth/adults feel welcomed as part of the group.
A new 4-H family attends your enrollment night club meeting and is having trouble communicating in English. What are some resources and things you can do to accommodate this new family and help them feel welcomed?
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An individual must be 18 years or older to serve in this role
What is the minimum age for an Adult Volunteer?
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club, county and/or state level.
After completing your Record Book, you can submit your book to competitions at what levels
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All proposed fundraising activities of 4-H units and VMOs must be submitted to the UCCE county office using the Form 8.7 Fundraising Approval
What does a club need to do to receive approval for a fundraiser?
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The youth member's current "Treatment Authorization and Health History Form"
Adult volunteers who are transporting members in personal vehicles to any 4-H YDP activity or event including club field trips and activities, and county, regional or state activities must have what current form on file?
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Each youth is unique, so no single plan is right for every member.
Some examples are: Involving Parents/Guardians, Buddy System, Mainstreaming, Modify & Involve
What gestures/activities can be done at the 4-H meetings to promote a sense of belonging among new members?
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Youth may continue in the program until December 31st of the calendar year in which they become 19 years of age.
What is the cut off date and maximum age for a member to be enrolled in 4-H as a youth member?
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4-H Primary Member Report Form
Primary members are encouraged to complete what form
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On-line banking is NOT an accepted 4-H policy. The treasurer should not use on-line banking for unit or VMO business. On-line banking programs allow for electronic purchases that require one person’s knowledge and use. CA 4-H YDP accounting practices require two signatures for all purchases and expenditures.
Can 4-H units or VMOs utilize on-line banking?
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1. Complete the online 4-H Volunteer Interest Survey
2. Create an adult volunteer profile on 4hOnline 3. Complete a Live-scan with the California Department of Justice 4. Complete the New Volunteer eXtension VideoTraining
What steps does a NEW Volunteer need to complete before becoming an active volunteer?
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-Fill out the 4-H 8.7 Fundraising Form and turn it into 4-H Staff for approval.
-4-H policy suggest leader(s) take the online MISKIS (make it safe, keep it safe) training. -Please check with the 4-H office to request a 4-H Facility Use form -Any food preparation and service must be in compliance with all local (city and county) health department rules and state laws.
4-H Members decide to host a fundraiser bake sale in front of their local grocery store. What steps should the members/club take to ensure they are following 4-H Policy?
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