This must be changed a minimum of once a year, when there is a staffing change, and/or when it is considered compromised.

You select one deposit type – Currency/Coin Only or Mixed Deposit - when completing this item.

Cash, checks, credit cards, and/or household credits are all types of monetary transactions that are accepted as this.

This is used to safeguard a customer’s personally identifiable information on any cash handling documents including credit card information on manual receipts. John Feedar can provide this item if needed.

The second tier staff member who serves in a supervisory capacity is considered this for purposes of the SOP.

At the start of each shift, cashier will complete this document before any transactions occur.

You staple the yellow deposit slip, calculator tape, bag # tear-away from the deposit bag, and credit card receipts to this document.

Driver’s license/state ID number and expiration date, correct address, telephone number, and this information must be written on the front of the check presented for payment.

Each center must place the department’s customer receipt signage in this visible location.

Safekeeping or storing personal money or property in the cash drawer or center safe or using another staff member’s cash drawer to perform transactions are two examples of this type of cash handling function.

Any staff member who handles financial transactions involving tender in the course of conducting business for Parks and Recreation are considered this.

All deposits prepared for the bank may only be secured in this location regardless of when courier pick up or assigned location drop off is scheduled.

Credit cards may only be accepted in the name of this person unless approved for exception by a manager or above.

For credit card transactions taken over the phone, staff will write this on the receipt as well as the customer’s household number.

If you feel as though your RecTrac user password has been compromised you are to immediate change it then notify this group.

To set up a cash drawer, the cashier will open this RecTrac screen module.

Audit findings continue to show that this is the most missing item on the deposit log for cashiers and verifiers.

This type of payment may only be accepted for youth summer camp, sporting events, out-of-state facility rentals, or from military personnel and must be received/processed 14 or more calendar days before the event.

Staff are to adhere to these procedures when the RecTrac system or the City network is unavailable for completing transactions or when tender is taken at a location other than the front desk during periods of high volume (i.e., summer camp registration).

This individual is responsible for the center’s start-up cash including change replenishment as needed.

Every customer must be offered this for all monetary transactions – can be printed or e-mailed.

The deposit bag number is written legibly on this document in preparation for the bank deposit.

A 25 lb. bank coin bag is used to deposit a coin amount greater than this dollar amount.

Cash handling records including manual receipt books are to be held on file at the center for this period of time before being confidentially destroyed per records retention schedule and destruction of public records procedures.

These employees are required to attend annual training on this standard operating procedure and sign an acknowledgement form indicating information has been read and understood.