| Intake Referral | Evaluation and Assessment | Initial IFSP Meeting | Periodic and Annual Reviews | Procedural Safeguards |
|---|---|---|---|---|
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What is when a SC can send a letter to new referral when she is unable to contact asking they call her.
After 7 Calendar Days of the Referral Date with documented contact attempts
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What is what can be used for eligibility in place of evaluation when they indicate a 25% delay or established known condition.
Medical and Other Records instead of evaluation.
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What is when the Initial IFSP meeting can serve as a start date for providers.
Their first service delivery service log note clearly documents a separate visit time from the Initial IFSP meeting time for providing service.
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What is the required participants at a Periodic Review.
The parent and the service coordinator.
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What is procedure for providing procedural safeguards to families?
Paper copy of procedural safeguards are given annually and are offered each time a PWN is provided.
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What is when a SC can send a letter to new referral indicating the referral will be closed.
After 14 Calendar Days of the Referral Date with documented contact attempts
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What is completed when medical records establish eligibility?
Initial Assessments are done instead, using the Consent for Evaluation with Prior Written Notice
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What is arrangements to be made if required participant at Initial IFSP meeting cannot attend.
Conference call, having a knowledgeable representative at meeting, or providing records for the meeting in advance.
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What is ways a Periodic review can be conducted?
Face to face, phone calls, webcam or other electronic processes.
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What is the way to document use of an interpreter?
A foreign/sign language interpreter is recorded in the strategies of the Outcomes tab and listed as a Meeting Participant on the Meeting Details.
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What is when a SC can close a new referral due to No Contact.
After 21 Calendar Days of the Referral Date with documented contact attempts
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What is a Multidisciplinary Team?
They are the required participants for completion of an evaluation, initial assessment or RBI.
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What is supposed to happen before determining services and providers on the IFSP?
Determine criteria, timeline, procedures and strategies for the outcome once an outcome has been developed from family priorities and concerns.
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What is the required timeline for an Annual review.
Up to one month in advance of, but never later than within one year of, the Initial IFSP meeting.
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What is when are personal notes not considered part of the educational record?
Personal notes kept only by the maker as a memory aid and not shared in any way.
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What is when a child is referred less than 45 day prior to their third birthday.
The child's referral is considered a Part B referral.
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What is the tool used by service coordinators to complete a family assessment?
The FACS which was adapted from the Family Statements Page of the IFSP
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What is the family's choice if the child is not eligible for Early ACCESS.
The family can decline the Initial IFSP meeting.
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What is the timeline for any new service added at a periodic or annual review?
30 days for timely service once Consent for Service signed by parent.
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What is when do personal notes cease to be private and are considered part of the educational record?
Personal notes that someone else has knowledge of; or notes that have been shared electronically.
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What is when a Post Referral Screening may be conducted.
When a child has not been previously screened and there is no known condition reported at the time of the referral.
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What is the acceptable circumstances for not meeting the 45 day timeline?
Family schedule, Family move, Family vacation, child illness/hospitalization or significant weather event.
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What is used after the Initial IFSP meeting when an evaluation from a professional not presently on the IFSP team is needed.
A PWN is used instead of the Consent for Evaluation with PWN.
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What is minimum requirements for evaluations at an Annual review?
Test to measure skills in the developmental area(s) of concern; use of other components of RIOT for remaining.
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What is Act that gives foster child's worker access to Early ACCESS records without parent consent?
Uninterrupted Scholars Act
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