9 credits; All Graduate Assistants (GAs) are required to be enrolled full-time while employed.

College of Physical Activity and Sport Sciences

At least 3 times at approximately weeks 4, 8, 11 for 16-week courses. Watch your email for additional information but we expect instructors to submit early alerts (week 4), mid-term grades (week 8), and another alert if the students should drop the course (week 11).

The Teaching and Learning Commons (TLC) provides teaching support and resources for faculty, graduate students, and postdoctoral fellows. TLC staff collaborate with campus partners to assist instructors in enhancing their teaching tools, whether on campus or online, to deepen student learning. The TLC hosted the GTA orientation on Friday. For more information about services, go to https://tlcommons.wvu.edu/

Difficulties in a course you are teaching - see the PC of course prefix (ACE – Wayda, PE – Yeats, PET – Yeats, SEP – Barnicle); We have several administrative assistants who are also here to assist. They like to refer to themselves as the “Bee Team”.
Important “Bee Team” Contacts:
• SBinion@mail.wvu.edu for technology needs or issues
• Mary.Kinsley@mail.wvu.edu for keys, copy center, mail, teaching supply/PE equipment or facility needs
• Stephanie.Martin@mail.wvu.edu for Dean’s Office and Administration support
• Patty.Weston-Anderson@mail.wvu.edu for purchasing, telecommunications or travel

Academic success – Your academic advisor but there is excellent information in the Graduate Student Handbook (not to be confused with the GA Handbook).

Regular GA works on average 20 hours, receives a full tuition waiver, a stipend based on graduate status (i.e., MS, Doctorate Year 1), and receive WVU-sponsored student health insurance. Partial GA works on average 10 hours, 5 credits of their tuition are waived, 50% of a stipend based on graduate status, and 50% of the plan premium will be covered for WVU-sponsored student health insurance.

Health and Education building; it is one building but houses Student Health (part of Student Life) and CPASS.

There are several expectations:
1. Each instructor must upload syllabus in ecampus – post syllabus, digital copy to OSS.
2. Graduate Assistants are expected to have a minimum of 1 hour on at least three different days/wk; faculty are expected to have a minimum of 5 hours across the week with the hours spread across a majority of the days per week. All CPASS instructors are expected to be on campus for their office hours, however, they could zoom from their office.
3. Respond to emails within 48 hour window (excluding weekends)
4. Provide feedback on any assignment within 2 weeks of due date including feedback on how to improve.

WVU Office of Information Technology (OIT) will be offering a eCampus 101 training session from 9-12 noon on Monday, august 19 and on Thursday, August 22 in the 5th floor computer lab (Room 5104) at Waterfront Place. Parking validation will be provided. The session will cover basic navigation, building course content, exploring course tools and a quick overview of grade center. To register, go to https://bit.ly/2A8mbiS, select eCampus 101 and the session you want to attend, and submit the form. Each session has a capacity of 10 people.
If you are new to online course instruction or looking for a quick refresher in the lead-up to the start of the fall term, our instructional design team (Beth and Michele) worked on building out a new Managing Your Online Course resource to consolidate all of the information that faculty need to know when teaching online. In this resource, you will learn the step-by-step tasks, tools, and resources that will assist as you manage your online course and engage with students throughout the term. For a quick reference, you can also access our printable Managing Your Online Course One-page Guide.

Go to https://portal.wvu.edu/faculty and click on “Schedule of Courses”. However, some of the courses you'll be teaching may be hidden.

4 Types at WVU. Research GA, Service GA, Teaching GA and then Regular vs. Partial GAs.

7 UG majors which include: 1) Athletic Training, 2) Coaching and Performance Science, 3) Health and Well-being, 4) Multi-disciplinary Studies, 5) Physical Education and Kinesiology, 6) Sport and Exercise Psychology, and 7) Sport Management.

A final grade of an F is for a student who participated in a course the entire semester but failed the assessments in the course. A FSA is the grade earned by a student who failed class as a result of discontinuing to complete assessments (including attending or participating if it was an online course).
Instructors must provide date of last activity or attendance for student receiving a FSA. And a FNA is for a student who failed the course but never attended or participated in it (i.e., completed any assignment) even once. No last day of participation/attendance is required.

COVID related absences fall under the University attendance policy as an excused absence. As detailed in the policy, a student who becomes sick or is required to quarantine during the semester should notify the instructor. The student should then work with the instructor to develop a plan to complete the course learning outcomes while he or she is absent.
All WVU faculty senate approved syllabus statements can be found on Teaching and Learning Commons website under resources or at https://tlcommons.wvu.edu/syllabus-policies-and-statements
Please make sure the syllabus you provide to students includes this link instead of citing each policy on the syllabus.

See pages 39-48 of you GA Handbook where University procedures for any possible emergency situation is outlined. These same emergency procedures have been placed in every classroom in CPASS side of the Health and Education Building.

Graduate students may not hold more than the total equivalent of one assistantship (20 hours per week). Assignments that exceed an average of 20 hours per week compromise the ability of students to participate in their graduate programs as full-time students, degrade the quality of the students’ scholarly experience, and prevent the timely completion of their degree requirements.
On rare occasions, graduate students may be hired as hourly workers in addition to their assistantship assignment. To protect these students’ academic standing, the “100-hour rule” is applied for student workers who have assistantships. This policy states that any student who has a regular (20 hours per week) graduate assistantship may not be employed for more than 100 hours per academic term beyond the assistantship by the home unit or by another unit without the permission of the Office of Graduate Education and Life. The 100-hour rule allows units to hire a graduate student who has an assistantship for incidental hourly work without seeking permission prior to hiring the student. Please be aware, however, that F-1 or J-1 visa holders are restricted to working 20 hours per week when classes are in session and may only work additional hours during breaks.
Partial graduate assistants (10 hours per week) may not hold a second partial assistantship, but may work up to 10 hours per week as an hourly student worker.

The Dean and both Associate Deans.

An incomplete is a temporary grade assignment used when unforeseen, non-academic circumstances arise that prohibit you from completing the last course assignments or examinations at the end of the semester. The grade of Incomplete is typically assigned because of an excused absence from the final examination, or because assignments are unavoidably incomplete, as determined by the instructor.

With the goal of accurately tracking and assessing “incomplete” grades given to students, CPASS has developed a system that must be followed BEFORE a grade of “incomplete” can be assigned to a student in our college. This process involves having instructors complete a Qualtrics survey to request the “I” grade, that will then initiate an Adobe Sign form that can be automatically routed to the appropriate individuals for signature and approval before the final document/contract is automatically sent to all important parties for storage.

Instructors can find the Qualtrics request form on the CPASS website (CPASS Intranet > Academics > CPASS Office of Student Success > Faculty Resources > Qualtrics Forms), or by using this link CPASS Incomplete Contract Form. This form asks questions about the student in question, course in question, reason for the grade of “incomplete,” and the remaining work that must be completed by the student. Completion of this initial form will trigger an Adobe Sign document to be created and routed to the appropriate individuals for signatures and approval before the final approved document/contract is returned to all parties (instructor > student > program coordinator > OSS staff) for storage.

Please note that approval from the appropriate program coordinator is required BEFORE a grade of “I” can be assigned. Therefore, instructors should start this process early to ensure that appropriate routing has time to occur PRIOR to the final due date for grades. If you know that you will be assigning a grade of “I” to a student already, please complete this form now. Should you have any questions, feel free to ask Lindsay Augustine at Lindsay.augustine@mail.wvu.edu. We hope that this process will provide everyone involved with a better understanding of the requirements that must be completed to be successful with an incomplete, and will also help CPASS comply with the university requirement for an “incomplete contract” to be completed and on file.

WVU’s Accessibility Services provides a variety of resources for students who are registered to receive accommodations and will communicate with faculty if there is a student registered in their course. Monitor your mix account for these emails! However, the student must provide the appropriate documentation to Accessibility Services first. Instructors are not required to provide accommodations for students who are not registered through Accessibility Services. Their office also provides services that are helpful to faculty. They will provide captioning of audio and video (see https://webstandards.wvu.edu/accessibility/captioning IF enough lead time is provided to them), provide note taking). If you have any questions, contact them at https://accessibilityservices.wvu.edu/

CPASS has created an internet site with lots of great information including our newsletter with updates, Flex & Teach resources, GA resources, Communications, etc. Please visit it sometime to find out more about the College, its processes and resources available at http://cpass.wvu.edu/intranet

Arrears is money that is owed and should have been paid earlier. Graduate Assistants with a standard nine-month contract (8/13/21 – 5/12/22) will have their annual salary split between 19.5 pay cycles. The first paycheck will be 8/27/2021 and for only one day (10%), followed by nineteen bi-weekly pays, and ending with a four day (40%) pay on 6/3/2022.

If your payroll processing is delayed for any reason, your start date will be determined by the date the paperwork is completed and keyed to the system, with pay reduced/pro-rated accordingly.

https://payroll.wvu.edu/pay-schedules

Your WVU ID card will grant you access to the building whenever it is closed.

WVU has established a CARE (Collaboration, Assessment, Response, Engagement) Team which is a multidisciplinary group that addresses and helps at-risk students obtain the needed supports and assistance to be successful at WVU. The CARE Team, through a collaborative and proactive approach is committed to identifying, preventing, assessing, intervening, and reducing threats to the safety and well-being of students and the greater WV. They are available to provide support to distressed students and to address related behaviors and concerns. Examples of behaviors would be basic needs assistance, bullying/harassment/stalking, concern regarding alcohol and/or other drug use, disastrous or traumatic event, extreme and inappropriate emotional outbursts, hospitalization/medical/health-related, etc. For more information, https://careteam.wvu.edu/home

The Office of Academic Integrity strives to protect the integrity of all academic endeavors at West Virginia University and to promote a positive culture of academic integrity and excellence. The office has wonderful resources available for instructors at https://academicintegrity.wvu.edu/home and click on “Resources” link.

The College Copy Center is located in Room 261A PAS. For course instruction only. Copy jobs require 24 hour notice, and Copyright laws must be followed. All copies for class handouts, tests, etc. will be double sided unless specifically noted and authorized. Email print jobs to CPASS-Print@mail.wvu.edu for original quality.